Pagination comes to Google Docs

(Cross-posted on the Official Google Blog and Google Enterprise Blog)

Exactly one year ago, we launched a new version of the Google document editor, created from the ground up to take advantage of the latest capabilities in modern web browsers like Chrome. In particular, we baked in a way of supporting text features that aren’t natively included with browsers—for example, we added a ruler for controlling the margins, text that wraps around images to create eye-catching docs and discussions for a more collaborative editing experience.

Today, we’re doing another first for web browsers by adding a classic word processing feature—pagination, the ability to see visual pages on your screen. We’re also using pagination and some of Chrome’s capabilities to improve how printing works in Google Docs. Pagination is rolling out now and should be available to everyone by the end of the day.


Pagination adds visual page breaks while you’re editing your documents, so now you can see how many pages of that report you’ve actually finished. Because we’re able to show you individual pages, we can improve the way other features work too: headers now show up at the top of each page instead of just at the top of your doc, manual page breaks actually move text onto a new page and footnotes appear at the bottom of the pages themselves.


If you prefer editing documents with a continuous layout, you can hide page breaks by selecting the “Compact” document view from the “View” menu.


Pagination also changes what’s possible with printing in modern browsers. We’ve worked closely with the Chrome team to implement a recent web standard so we can support a feature called native printing. Before, if you wanted to print your document we’d need to first convert it into a PDF, which you would then need to open and print yourself. With native printing, you can print directly from your browser and the printed document will always exactly match what you see on your screen.

For now, native printing is only available in Google Chrome, but we’re hoping other browsers will implement the same web standard so everyone can have the best possible printing experience with Docs.

Pagination and native printing are great examples of how modern browsers are making it possible to take the best parts of the desktop experience and bring them online. Please share your feedback on the Google Docs forum.

Making what’s old, new

Almost a year ago, we introduced a new version of the document editor. The new version launched with character-by-character collaboration, higher import fidelity and new features like a ruler and support for positioned images. Since then, we’ve been continually adding more features like collaborative highlighting, better revision history, mobile editing, and discussions.

Since launch, the new editor has been available only for newly created documents. Beginning today, we’re testing a new feature that lets you convert an old document to the new editor. If you’re the owner of a document made in the old editor, you may now receive a notice at the top of your document giving you the option to preview the document in the new editor.


From there you’ll get a chance to see what the document looks like in the new editor and either choose to convert it or leave it in the old format. There are two important things to note about this process. First, this feature will not be available to Google Apps customers initially. Second, revision history will not be imported into the new editor.

Because we’re converting between two very different editors, it’s also possible that the document could look slightly changed in the new editor. For example, there are still more table features we need to add to the new editor before it will be able to perfectly import all forms of tables that can be created in the old editor.

If you want to freshen up your old documents, try opening them today and seeing what they look like when you upgrade to the version with all the latest features.

Introducing discussions in Google Docs

When we launched the new Google Docs last April, one of the big changes was moving comments to the sidebar and letting people reply to comments. Today, we’re updating comments in Google Docs to facilitate rapid and seamless discussions and integrate with email in an intuitive way. Since there are a number of significant improvements, this update is only available for newly created documents for now.



To start, we’ve improved the discussion flow by adding ownership and edit rights to individual comments. Each comment now has a timestamp and profile picture.

Google Docs doesn’t force you to delete comments. Instead, you can resolve comments to remove them from the visible document and view them later by clicking the discussions button at the top of any document. You can even re-open comments from here.

We know you can’t watch all of your important documents all day to see if there are any suggestions, which is why we’ve integrated comments with your inbox to facilitate more rapid and responsive communication. You can now add someone to a discussion with an @mention. For example, typing @eddy@altostrat.com in a discussion will send a notification email to Eddy with the text of your comment.

Eddy gets a message in her inbox with your question or comment.


She can easily click through to open the document itself to respond, or simply reply to the email.

The reply will show up in the document as soon as the email is sent.

To turn off email notifications for a document, just select Mute updates from this comment at the bottom of any email or select Discussion notification settings... from the Discussions drop down.


We've been using this next-generation commenting system inside Google for several months and have seen it make the feedback cycle shorter and get more people involved. The combination of added structure and intuitive email integration have really given life to the discussions that surround our documents, and we're excited for this new feature to do the same for you.

Discussions will be available over the next few days to all users with personal Google Accounts as well as to Google Apps customers on the Rapid Release track. Please note that improved comments are only available in new documents at this time so if you want to try it out make sure to create a new document. The comments you’ve created in existing document won’t be changed.

We’re excited to hear what you think so let us know on in the comments.

What’s new in Docs: Mobile editing in 45 languages, printing in spreadsheets

Last year, we launched mobile editing in English and more page sizes in Google documents. We’re excited to announce that we’ve expanded on both of these features this week by adding 44 more mobile editing languages and more print sizes to Google spreadsheets.

Mobile editing now in 45 languages
You can now edit your documents on the go in 45 languages on Android with Froyo (version 2.2) and on iOS devices (version 3.0+) including the iPad. Learn more at mobile.google.com/docs.



More print sizes
Following in the footsteps of last week’s hide gridlines update, there are now eight more print sizes in Google spreadsheets, including tabloid, statement, executive, folio and A3, A5, B4 and B5.


As always, feedback in the comments and on the forums is appreciated.

More “I do"s, less “to-do"s: wedding planning simplified



Cross-posted on the Official Google Blog and the Google Photos Blog

For many, your wedding day is one of the biggest, most momentous days of your life. The perfect dress, the right tuxedo, the proper shade of blue, the three-tier cake with chocolate fondant, and all of your closest family and friends—these are just a few of the many things you might think about for your special day. Although there’s much to consider and a lot of work to do, the payoff is great: it’s one of the happiest days of your life.

To help you plan this important day we’ve created wedding-specific templates in Google Sites, Google Docs and Picnik, and gathered tips and tricks for using these and other Google products at google.com/weddings. From wedding websites to save-the-date cards, these tools simplify wedding planning, letting you focus your time on the fun things—like tasting cakes!


We teamed up with renowned wedding planner Michelle Rago, who provided her insight and creativity to guide the designs you’ll find on this new site. Michelle also shared her experience to provide tips and advice to keep your guests comfortable and you sane.


We’re also hosting a wedding sweepstakes, so if you’re getting married in the next year you can enter for a chance to win $25,000 towards your dream wedding (see Official Rules). Plus, Michelle Rago and her team will advise the winning couple on location, flowers, food and other design elements to create a day that is uniquely their own. (Update March 29, 2011: The Google Dream Wedding Sweepstakes is closed and is no longer taking entries. Thanks for your interest.)

Visit google.com/weddings to start planning, or share the site with your favorite betrothed couple and help them on their way to wedded bliss.

Our favorite Docs things - 2010 Year in Review

We’ve been keeping busy this year with over 85 new enhancements to Google Docs and Google Sites, making it possible for you to work, communicate and collaborate entirely in the cloud. We wanted to take a moment to share a few of the most exciting enhancements from 2010 that are making it easier for you to go “100% web.”

In addition to some of the most requested favorite features like mobile editing, OCR, advanced sorting rules and a more consistent look, here are more of our team’s favorite things from this last year:
We look forward to bringing you more improvements next year. Let us know what is at the top of your Google Docs and Sites wish list in the comments.

On behalf of the entire the Google Docs and Google Sites teams, happy holidays! We’ll see you in the New Year!

Tips & Tricks: More options for mobile editing on the the iPad

A couple weeks ago, we made is possible to edit your documents on many popular mobile phones and on the iPad.

The new mobile editor is fast and lightweight, but sometimes you want to make more style edits like changing a font, or center aligning a paragraph. If you’re on an iPad, you can do that by visiting the Desktop version of the document editor.


If you want to insert formulas in a Google spreadsheet from your iPad, you can use the same trick. Just click Go to spreadsheet view at the top of the mobile view to try out the full version of Google spreadsheets. You can now insert formulas in from the editable formula bar.


Of course, mobile and even tablet browsers are still not as powerful as their desktop counterparts, which is why we recently launched the mobile-optimized version of the Google documents editor for the iPad.

But we figured for one-off times when you need to make an advanced change, that Desktop link might be just what you’re looking for.

Your feedback makes a difference: Product Ideas

Many of you have visited our Product Ideas page to let us know what features you’d like to see in Google Docs or what you think we’re missing. Your participation was astounding: we received over 165,000 votes on over 5,000 ideas from thousands of people around the world over the course of a year. Here are just a few of the things we launched in the last year that accomplish many of the things you’ve been asking for:
We’re starting a new process with the Product Ideas page to make sure we keep it fresh and avoid favoring older posts. We’ve temporarily closed the page to new posts to gather a comprehensive look at your ideas thus far and to restructure our Product Ideas sessions.

In order to get the most precise feedback possible, the new Product Ideas sessions will be targeted at a specific feature, product or idea. These sessions will happen every three months or so for a few weeks at a time. As we receive new ideas on the Product Ideas page, we’ll keep working hard to implement the top requests and ideas that are posted. We’ll let you all know when the ideas page is open and post ongoing updates here on the blog and in the help forum.

New this week in Docs: Connectors, hidden controls, and more upload options

From connectors in drawings to hidden controls, we have a lot of updates to share this week:

Connectors in drawings
Since we launched Google drawings in April, the most requested feature has been line connectors. Starting today, all new lines can connect to shapes making it easier to create flowcharts and complex diagrams.

Insert images directly from Picasa
If you’ve got images stored in your Picasa web albums, the image dialog will let you insert those images directly into documents and drawings.



Hidden controls
A couple weeks ago, we introduced compact controls to the document editor. This week we’re bringing compact controls to the drawing editor as well. We also added a new feature to both documents and drawings: hidden controls. Choosing View -> Hide controls will hide the title bar, menu bar, and toolbar. Once you’ve hidden the controls, you can always press Esc to make them appear again.

WMF upload
We now support uploading WMF (Windows Metafile) files and converting them into Google drawings.

Stay tuned for in-depth posts throughout the rest of the week.

Update on Google Docs offline and the new Chrome Web Store

The Chrome Web Store was announced at the Chrome event in San Francisco today, giving Chrome users an easy way to discover a broad range of amazing web apps. You can install our Google Docs web app by clicking Install on our store landing page. This will add a handy shortcut to your favorite web productivity app.

In addition, at the event today, we were excited to demonstrate a feature that we expect to deliver early in 2011 -- the return of offline support for Google Docs. For those who used offline, we are bringing back the much improved feature by taking advantage of advancements in modern browser technology like HTML5.

Together, the web app plus the upcoming offline feature will make it even easier to access your docs everywhere you are.