A fresh start for Google presentations

A year and a half ago, we released completely new document, spreadsheet and drawing editors. Google Docs has been picking up speed ever since with more than 60 new features and millions of new users. Today we’re rounding out the suite by previewing a new version of presentations with faster collaboration and more features.

A collaborative approach
Presentations are made to be shared—whether it’s presenting your thesis to your professors or inspiring colleagues at a conference. And the best presentations are made together, collaborating with others to build a compelling story that captivates your audience. Creating presentations together is easy because you can:

• See exactly what others are working on with colorful presence markers
• Edit with your team members simultaneously from different locations
• Use revision history to see who made changes or to revert to earlier versions
• Say hello, start a conversation or share new ideas using built-in chat

More than 50 new features
In the new presentations, we’ve added many of your most requested features, including:

• Transitions to move between slides with simple fades or spicier 3D effects
• Animations to add emphasis or to make your slides more playful
• New themes to create beautiful presentations with distinct visual styles
• Drawings to build new designs, layouts, and flowcharts within a presentation
• Rich tables with merged cells and more options for adding style to your data

What’s next
We’re gradually rolling out the new presentations. To get an early start, click on the gear icon in your document list, and select Document settings. Then, from the editing tab, check the box to “Create new presentations using the latest version of the presentation editor.”

Many of the new features were built using technologies that are only available in modern browsers. If you’re using an older browser you’ll be able to view, but not edit, the new presentations.

With today’s launch, the Google Docs suite is now built on a single, solid foundation. Now that the groundwork is in place, you can expect more useful and collaborative features, delivered faster than ever before.

Posted by Steven Saviano, Software Engineer

Dynamic Views: seven new ways to share your blog with the world

As we said a few weeks ago when we launched a completely rebuilt, streamlined authoring and editing experience, we’re in the process of bringing you a much improved and modernized Blogger. The next phase of these updates starts today with seven new ways to display your blog, called Dynamic Views.

Built with the latest in web technology (AJAX, HTML5 and CSS3), Dynamic Views is a unique browsing experience that will inspire your readers to explore your blog in new ways. The interactive layouts make it easier for readers to enjoy and discover your posts, loading 40 percent faster than traditional templates and bringing older entries to the surface so they seem fresh again.

Dynamic Views is much more than just new templates. With just a couple clicks, you’ll get infinite scrolling (say goodbye to the “Older posts” link), images that load as you browse, integrated search, sorting by date, label and author, lightbox-style posts for easy viewing, keyboard shortcuts for quickly flipping through posts, and one-click sharing to Google+ and other social sites on every post.

No two blogs are the same, so you can choose from seven different views that display text and photos differently. For example, if you have lots of photos on your blog, you may prefer Flipcard or Snapshot. If your blog is more text-heavy, then Classic, Sidebar (what you’re seeing now on Blogger Buzz) or Timeslide may be preferable. Here’s a quick description of each of the new views, along with links to some of our favorite blogs where you can check each of them out in action.

• Classic (Gmail): A modern twist on a traditional template, with infinite scrolling and images that load as you go
• Flipcard (M loves M) - Your photos are tiled across the page and flip to reveal the post title
• Magazine (Advanced Style) - A clean, elegant editorial style layout 
• Mosaic (Crosby’s Kitchen) - A mosaic mix of different sized images and text
• Sidebar (Blogger Buzz Blog) - An email inbox-like view with a reading page for quick scrolling and browsing
• Snapshot (Canelle et Vanille) - An interactive pinboard of your posts 
• Timeslide (The Bleary-Eyed Father) - A horizontal view of your posts by time period

Enter the name of your favorite Blogger blog below and click Preview to check it out with Dynamic Views.
.blogspot.com

Adding a Dynamic View to your blog is as easy as changing your template. Log in to Blogger, click on the Template tab on your dashboard, and select whichever view you want to set as your default. Note that readers can still choose to navigate your blog in a different view by selecting from the pulldown in the upper left of the screen.

If you want to add your own touch to any of these new views, you can upload a header image and customize the background colors. We’ll be adding more ways to customize Dynamic Views in the coming weeks.

We hope you enjoy the latest update to Blogger, and that, as always, you tell us what you think by completing this short survey.

Note: In addition to Blogger Buzz, several other official Google blogs will be featuring Dynamic Views through the weeks and months ahead, including the Gmail Blog, LatLong Blog and Docs Blog. We’re excited to bring Dynamic Views into the fold and we'll be looking at how to incorporate this new technology across Google’s blog network in the long term.

(Cross-posted from Blogger Buzz)

Update 7:31pm: We've added back a working link to submit your feedback.
Update 6:00pm: Earlier today, this post included a link to a feedback form. We do value your feedback and want to know what you think of this update; we'll have a feedback link up again soon.

Posted by Antin Harasymiv, Software Engineer

Google Apps highlights – 9/23/2011

This is part of a regular series of Google Apps updates that we post every couple of weeks. Look for the label “Google Apps highlights" and subscribe to the series. - Ed.

It’s back-to-school season, and we’ve made Gmail, Google Docs, Calendar and Sites easier to use and more powerful for students and non-students alike—including some important accessibility improvements to help blind users be productive in our apps.

Multiple sign-in and other new preferences in Gmail for mobile
On Wednesday, we added some helpful new features for people who use Gmail on a mobile browser. You can now sign in to more than one Gmail account at a time, and toggle between them easily from the account switcher menu at the bottom of the mobile inbox. This can be a good time saver if you have multiple accounts or share a mobile device with family members. Gmail for mobile also now enables you to set up mobile-specific email signatures and create vacation responders right from your phone to let people know when you won't be available by email.

Calling credit auto-recharge
Now you can automatically add international calling credits for phone calls in Gmail when your balance gets low. Just visit the "Billing" area of the Google Voice settings page and click "Add credit" to put your account on cruise control.

Allow people to comment but not edit in documents
Sometimes, you might find yourself in situations when you’d like to share a document for feedback, but don’t want to make the document's content fully editable. The comment-only level of access launched last week is a nice option for these scenarios. You can let others discuss and add their thoughts to your document—without allowing them to change your work. You can allow document comments from specific individuals or groups, from anyone belonging your organization or from the general public.

Format painter, Fusion Tables, drag & drop images and vertical cell merge
Comment-only access isn't all that we've added to Google Docs over the last few weeks. Other notable improvements include a text format painter in documents, which is a fast way to copy and paste font, size, color and other text styling. Spreadsheets now support vertically merged cells (in addition to horizontal merges). In drawings, you can drag images from your desktop to the drawing canvas, then continue editing your graphic. We also added Fusion Tables as a new document type in the documents list. Fusion Tables are a powerful way to gather, visualize and collaborate on large data sets that might be unwieldy in a typical spreadsheet.

Fusion Table data visualized on an interactive map

Accessibility improvements in Google Calendar, Docs and Sites
We think technology can do a better job getting out of people’s way and helping you be more productive with less complexity and fewer frustrations. In this spirit, we’ve recently made a series of improvements to make our applications more accessible to blind users. We have more work to do, but Google Calendar, Docs and Sites now offer better support for screen readers and improved keyboard shortcuts. We hope these changes make our applications more useful to all users.

Who’s gone Google?
Organizations are moving to Google Apps for a diverse set of reasons—including cost savings, streamlined teamwork and better mobile access. We’ve even started hearing from schools and businesses who have made the switch to reduce their impact on the environment. No two organizations choose Google Apps for the exact same reasons, but in total, the momentum of Google Apps keeps growing.

We recently shared the news that 61 of the top 100 universities ranked by U.S. News and World Report have gone Google. On the business side, there are now more than 4 million companies using Google Apps, and businesses are joining at a rate of over 5,000 per day. In all, there are more than 40 million users that regularly use Google Apps in their organizations.

I hope these product updates and customer stories help you and your organization get even more from Google Apps. For more details and the latest news, check out the Google Apps Blog.

Posted by Jeremy Milo, Google Apps Marketing Manager

Enhanced accessibility in Docs, Sites and Calendar

This fall, as classrooms fill with the hustle and bustle of a new semester, more students than ever will use Google Apps to take quizzes, write essays and talk to classmates. Yet blind students (like blind people of all ages) face a unique set of challenges on the web. Members of the blind community rely on screen readers to tell them verbally what appears on the screen. They also use keyboard shortcuts to do things that would otherwise be accomplished with a mouse, such as opening a file or highlighting text.

Over the past few months, we’ve worked closely with advocacy organizations for the blind to improve our products with more accessibility enhancements. While our work isn’t done, we’ve now significantly improved keyboard shortcuts and support for screen readers in several Google applications, including Google Docs, Google Sites and Google Calendar. Business, government and education customers can also learn more about these updates on the Enterprise blog.

In the weeks and months ahead, we’ll continue to improve our products for blind users. We believe that people who depend on assistive technologies deserve as rich and as productive an experience on the web as sighted users, and we’re working to help that become a reality.

For more information on these accessibility changes, using Google products with screen readers, how to send us feedback and how to track our progress, visit google.com/accessibility.

Posted by T.V. Raman, Technical Lead, Google Accessibility

Tradition meets technology: top universities using Apps for Education

Pop quiz: What’s significant about the number 61?

(a) Number of points required to win a standard game of Cribbage
(b) The country code to call Australia
(c) Number of Top 100 universities that use Google Apps for Education

As all Aussie Cribbage enthusiasts attending college in the U.S. may suspect, this is actually a trick question—all three answers are correct!

Today, U.S. News and World Report released their 28th annual ranking of the top higher-education institutions across the nation. While this list of schools represents traditions of academic excellence that span centuries, these institutions also clearly recognize the importance (and value) of modern technology in academia. We’re thrilled that 61 of this year’s top 100 universities have chosen Google Apps for Education to help improve communication and collaboration on campus.

We’re proud to see such historic institutions moving to the world of 100% web. Here are just a few of the schools from this year’s “Top 100” that have gone Google:

• Yale University
• Northwestern University
• Brown University
• Vanderbilt University
• University of Notre Dame
• University of Southern California
• Wake Forest University
• William and Mary
• Brandeis University
• Case Western Reserve University
• University of Maryland
• Boston University
• Rutgers University
• Clemson University
• University of Minnesota

To show our appreciation to these great schools, and to help students better explore and evaluate their college options, we’re providing a year’s worth of free access to the U.S. News complete rankings for anyone who registers before Friday, September 16. Just sign up and you’re all set.

Finally, it’s not just about who is using Google Apps. We’re also interested in how students and staff are using Google tools to do amazing things inside and outside the classroom. Since 61 is the magic number, we’ve compiled 61 stories directly from students, faculty and staff at these universities: www.google.com/apps/top100schools.

These 61 schools represent just a small portion of the 14 million students, faculty and staff now using Google Apps for Education. All over the world, Google Apps is helping schools offer their communities a better way of working together, and we’re honored to be a part of this new tradition.

(Cross-posted on the Enterprise Blog)

Posted by Tom Mills, Director of Education

Gmail: It’s cooler in the cloud

(Cross-posted on Gmail, Green and Enterprise blogs)

Cloud computing is secure, simple, keeps you productive and saves you money. But the cloud can also save energy. A recent report by the Carbon Disclosure Project (CDP) and Verdantix estimates that cloud computing has the potential to reduce global carbon emissions by millions of metric tons. And Jonathan Koomey, a consulting professor at Stanford who has led several studies on data center energy use, has written that for many enterprises, the cloud “is significantly more energy efficient than using in-house data centers.”

Because we’re committed to sustainability, we sharpened our pencils and looked at our own services to see how they stack up against the alternatives.

We compared Gmail to the traditional enterprise email solutions it’s replaced for more than 4 million businesses. The results were clear: switching to Gmail can be almost 80 times more energy efficient (PDF) than running in-house email. This is because cloud-based services are typically housed in highly efficient data centers that operate at higher server utilization rates and use hardware and software that’s built specifically for the services they provide—conditions that small businesses are rarely able to create on their own.

An illustration of inefficient server utilization by smaller companies compared to efficient utilization in the cloud.

If you’re more of a romantic than a businessperson, think of it this way: It takes more energy to send a message in a bottle than it does to use Gmail for a year, as long as you count (PDF) the energy used to make the bottle and the wine you drank.

We ran a similar calculation for YouTube and the results are even more striking: the servers needed to play one minute of YouTube consume about 0.0002 kWh of energy. To put that in perspective, it takes about eight seconds for the human body to burn off that same amount. You’d have to watch YouTube for three straight days for our servers to consume the amount of energy required to manufacture, package and ship a single DVD.

In calculating these numbers, we included the energy used by all the Google infrastructure supporting Gmail and YouTube. Of course, your own laptop or phone also consumes energy while you’re accessing Google, so it’s important to choose an efficient model.

There’s still a lot to learn about the global impacts of cloud computing, but one thing we can say with certainty: bit for bit, email for email, and video for video, it’s more efficient in the cloud.

Posted by David Jacobowitz, Program Manager, Green Engineering and Operations

Google Apps highlights – 9/2/2011

This is part of a regular series of Google Apps updates that we post every couple of weeks. Look for the label “Google Apps highlights" and subscribe to the series. - Ed.

Over the last few weeks, we added a few frequently-requested improvements to Google Apps, including offline access in Gmail, Calendar and Docs, page numbering in documents, and page-level permissions in Google Sites. If you’ve been waiting for these features, please give them a try!

Work offline in Gmail, Calendar and Docs
You can connect to the Internet in more and more places now, but you probably occasionally find yourself in situations when you can’t use web apps because of spotty connectivity. Now you can stay productive even without a connection in Gmail, Calendar and Docs on Chrome, thanks to new offline capabilities for each of these applications.

Free calls home for overseas U.S. Military personnel
On Tuesday, Gmail also added the ability for all U.S. Military personnel with valid .mil email addresses to call the United States for free. We appreciate the hardships our troops face, and we hope to make staying in touch with friends and family a little easier for them while they’re deployed.

Page numbers in Google Docs
A while back we added page headers and footers in Google Docs, and now you can add automatic page numbers at the top or bottom of your pages. We’ve heard from plenty of students and teachers who asked for this feature, so we’re glad to be making Google Docs just a little bit better for them.

Page-level permissions in Google Sites
Sometimes project sites are most useful when the whole team can access everything in the site, but there are other situations—like when you’re sharing a site with a client—when you might not want everyone to have full access. That’s where page-level permissions come in handy. It’s a simple way to specify who can see each page in your Google Sites.

Administrative audit history
Another useful feature that we added for organizations this week is administrative change reporting. This new area of the control panel lets admins see a record of administrative changes that have been made to their Google Apps setup, including changes to user accounts, application settings, mobile settings and administrative delegation.

Who’s gone Google?
More than 4 million businesses are using Google Apps now, and the wave of organizations switching over continues to accelerate. Yesterday at Dreamforce, Eric Schmidt shared a couple new details about the growing momentum in this area, including the fact that more than 5,000 businesses sign up each day, and that there are more than 40 million total active users in organizations using Google Apps.

To get a flavor of how organizations are putting Google Apps to work, Viocorp, North Carolina A&T State University and Lamar Advertising shared their stories over the last few weeks.

Posted by Jeremy Milo, Google Apps Marketing Manager

Blogger’s fresh new look

(Cross-posted from Blogger Buzz)

As you may have heard, things are starting to look a little different across many Google products—and today, Blogger is the next product to get a makeover.

It’s been a few years since we made major updates to Blogger’s look and feel, and there’s a lot more to these changes than just shiny new graphics. We’ve rewritten the entire editing and management experience from scratch so it’s faster and more efficient for you—and easier for us to update and improve over time.

Throughout the design process, we conducted user interviews to help identify how to make Blogger even easier and more enjoyable to use. We also watched users try our new interface and made many refinements based on their feedback.

A streamlined blogging experience
Whether you’re on a dashboard or settings page of blogger.com, you can always create or edit posts with just one click at the top of the screen. Additionally, the post editor has been expanded and simplified to give you a larger canvas for drafting and previewing your work.

Monitor and grow your audience at a glance
In the new “Overview” section of your dashboard, you’ll be able to quickly get a pulse for how people are reacting to your blog with a graph of your most recent traffic numbers, comment activity and follower counts. For extra guidance and inspiration, you’ll also find a list of helpful links, a feed of Blogger updates and a showcase of other blogs you may find interesting.

Opt in now
Starting today, we’ll gradually let all bloggers choose to turn on the new UI, so your Blogger experience won’t be updated until you enable it. Over the next few days, keep an eye out for a pop-up announcement on your dashboard with instructions on how to get started, and check out this Blogger Help Center page to learn more about what’s changed.

If you have suggestions or feedback about the new look, click the gear icon in the top right of the navigation bar and select “Send Feedback.”

We’re working hard to fundamentally revamp and improve the Blogger experience from the ground up, and we hope you enjoy the first in a series of major updates that are on their way in the coming months.

Posted by Chang Kim, Product Manager, Blogger

Free calls home from Gmail for all U.S. service members

(Cross-posted from the Gmail Blog)

We understand that it’s not always easy or affordable for our troops serving overseas to call friends and family at home, so starting today we’re making it completely free for all uniformed military personnel with valid United States Military (.mil) email addresses to call the United States, right from Gmail.

There are two easy steps to enable free calling from Gmail (detailed instructions):

1. Add your valid .mil email address to your Google Account
   
2. Click on the Call phone link at the top of the Gmail chat roster and install the voice and video Gmail plugin if you haven’t already.

And don’t forget that for friends and family at home in the U.S., calling troops abroad is as little as $.02/minute. 

Similar to free calling within the U.S., free calling to the U.S. for service members will be available for at least the rest of 2011. 

We recognize and appreciate the sacrifices U.S. troops make when they serve abroad, and we’re proud to help make it a little bit easier for them to stay connected and hear a familiar voice.

Posted by Ilya Frank, Senior Software Engineer

(More) Historically Black Colleges and Universities go Google

Across the United States, Historically Black Colleges and Universities (HBCUs) provide educational homes for hundreds of thousands of African-American students. Small and community-focused, usually with fewer than 5,000 students, privately or publicly funded, and far-reaching in curriculum and tradition, these communities share a proud history of addressing educational equality and preparing many of the nation’s minority students for whatever life opportunities they seek.

Last week, at our annual HBCU Faculty Summit in our New York City office, we had the chance to host more than 50 professors and administrators from 16 HBCUs across the country. The 2011 summit had three themes: infrastructure, curriculum and partnership. We were pleased to lead thoughtful conversations around these themes and discuss the benefits Google Apps can bring to a campus. The summit also provided a unique opportunity for representatives from different HBCUs to come together and learn from one another. Click here to view photos from the Faculty Summit.

On the first day of the summit, nine HBCUs announced their decision to switch to Google Apps for Education. These schools included:

• Alcorn State University
• Bethune Cookman College
• Jarvis Christian College
• Morgan State University
• Morris Brown College
• North Carolina A&T State University
• Philander Smith College
• Saint Paul College
• Wilberforce University

These schools joined another 13 HBCUs already using Google Apps, meaning that more than 100,000 HBCU students and faculty will have access to Google’s collaboration tools in the 2011-2012 school year.

Like all universities, HBCUs rely on technology like Apps to facilitate communication, collaboration and connectedness among their students, staff and alumni. To learn more about HBCUs turning to Google Apps to transform campus technology while cutting costs, read this white paper and today’s Enterprise Blog post about North Carolina A&T going Google. If you’re an administrator or ambassador at an HBCU and would like to go Google, visit the Google Apps for Education website and click on “Get Apps today.”

Posted by LaFawn Bailey, Global Diversity & Inclusion Specialist